VDEV Studio
Services · Automations

Busywork that runs itself.

The follow-ups, quotes, invoices and admin quietly eating your week — mapped, wired together and running automatically on the tools you already use.

Trusted by 40+ growing businesses & teams — from bootstrapped startups to household names.

Oakline, Brightly, Vantage, Cedar & Co, Lumen, Pace, Northwind, Halo & Co, Meridian, Fernwood
24/7
your workflows keep running nights and weekends
2wk
first workflow live on most engagements
100%
documented and owned by you — no black boxes
The outcome

Your week, handed back.

Every automation starts with a number: what the manual version costs you. Then we make that number go away — and show our working.

  • Leads followed up in minutes, not Mondays
  • Quotes, invoices and reminders that send themselves
  • Your CRM, inbox and calendar finally telling one story
  • Hours back every week — documented, not vibes
What's included

The plumbing and the brains.

From simple data-moving to AI that drafts and triages — built on your existing tools, documented, and owned by you.

Lead capture & routing

Every enquiry — forms, calls, WhatsApp — lands in one place, gets a fast first reply and reaches the right person.

CRM sync

Contacts, deals and activity kept up to date automatically, so the pipeline you look at is the truth.

Quotes & invoicing

From enquiry to quote to invoice to polite chaser — generated, sent and reconciled without copy-paste.

Follow-up sequences

Email and SMS nudges that pick up when humans forget — onboarding, reviews, repeat business.

Reporting & alerts

The numbers that matter posted where you'll see them — and a ping the moment something needs a human.

AI assistants

Drafting replies, triaging inboxes, summarising calls — AI where it genuinely saves time, in your tone of voice.

How it works

Measured, built, handed over.

No big-bang rebuild — we automate in priority order so the payback starts in weeks, not quarters.

  1. Map

    We audit the busywork: what your team does by hand, how long it takes, and what it's costing you every week.

  2. Prioritise

    The flows with the biggest payback go first. You approve the plan knowing what each automation gives back.

  3. Build & connect

    We wire your existing tools together — CRM, email, accounting, calendars — and test with real scenarios.

  4. Handover & tune

    Everything documented and owned by you. We watch the first weeks, tune what the data shows, then hand you the keys.

Selected work

Built by the same hands.

A few recent builds — every one designed, coded and wired in-house.

See all work
Ways to start

Start small or go all in.

Three ways in — each starts by measuring what the manual version costs, so you see the return before you commit.

Quick win

One painful workflow, automated
Tailored quote
fixed price, scoped to you
  • Pick the worst time-sink together
  • Built and live fast
  • Documented + handover call
  • Proof automation pays for itself

Ops overhaul

Popular
Map and automate your core flows
Tailored quote
fixed price, scoped to you
  • Full busywork audit
  • Priority flows built in phases
  • CRM, email & accounting connected
  • Team training included

Partner

Ongoing automation & AI ops
Tailored quote
fixed price, scoped to you
  • Everything in Ops overhaul
  • New automations every month
  • Monitoring & fixes included
  • Quarterly ROI review
They rebuilt our site and the messy systems behind it. Leads doubled, and half our admin now just… runs itself.
Priya AnandFounder, Northwind
The busywork bill

What's manual admin costing you?

Drag the sliders. If a system did the busywork instead, this is what your time is worth back.

£75/hr
£20/hr£500/hr
8 hrs
1 hrs40 hrs
Time you could reclaim
£31,200
every year
£600 / week£93,600 over 3 years

Your rate × hours × 52 weeks. Conservative — ignores the leads, errors and evenings the busywork also costs.

FAQ

Automation, answered.

Anything else on your mind? Ask us directly — we reply within one business day.

The boring, frequent, rule-based stuff: lead follow-ups, data entry between tools, quote and invoice admin, appointment reminders. We start with whatever costs you the most hours for the least judgement — that's where the payback is fastest.

Almost certainly. We build around your existing stack — CRMs, inboxes, calendars, accounting tools, spreadsheets, e-commerce platforms — rather than forcing you onto new software. If two tools can't talk directly, we build the bridge.

The right ones for the job: platforms like Make, Zapier or n8n where they fit, direct API integrations and custom code where they don't. You get whatever is most reliable and cheapest to run — not whatever we're reselling.

It depends entirely on scope, so we quote after mapping your workflows — and every engagement starts by measuring what the manual version is costing you, so you can see the return before you commit. Fixed price agreed up front.

Every flow we ship has error alerts, a fallback to a human, and documentation your team can follow. On care plans and partnerships we're watching and fix things before you notice; either way, nothing fails silently.

Only where it earns its keep. Plenty of high-value automation is plain plumbing — moving data, sending reminders. We add AI for judgement work like drafting replies or triaging enquiries, and it always works in your tone of voice with a human override.

You do — accounts, workflows, documentation, everything. We hand over the keys with training, and you choose whether to run it in-house or keep us on to grow it.

Ready to get your week back?

Tell us where the hours go — we'll reply within one business day with the flows we'd automate first, whether or not we're the right fit.